Chuyên viên hành chính nhân sự

December 2010 to Sept 2011 SUMITOMO OSAKA CEMENTS Co., Ltd (100% Japanese Invest.) Human Resources and GA staff HR responsibilities • Keeping Company Organization Chart updated • Receiving the personnel requirements from other departments • Follow up probation evaluation and arrange labor contract signing &renewal • Update & manage employee data sufficiently & confidentially • Be responsible for recruiting, interviewing to fill vacant positions (searching and interviewing) as necessary. • Training new labors for company regulations and labor laws • Following labors’ monthly time attendance, and salary by software (ERP software), making monthly payroll & pay slip. • In charge of labor contract, SHUI procedures, annual leave record. • Secretary for Trade Union • Follow and in charge all formality of foreigners. GA responsibilities: Implementing company’s general administrations such as logistics & procurement, booking transportation, foreigner’s accommodation, foreigners’ procedures, etc. As following: + Making some procedures for foreigners in the company such as extending visa, passport, work permit and others. + Booking airplane tickets, hotels, Tourism Company and etc.; contacting with foreign labor’s temporarily resident housing. + Supporting for team of monthly company magazine + Weekly arranging car rental for picking up foreign labors and staffs + Canteen management and guards + Company assets and stationary management; maintaining an adequate inventory of office supplies + Uniform management +Arrange meetings and schedules for incoming visitors +Translation of specializing documents + And administrative others Oct 2011 to Nov 2014 SUMITOMO OSAKA CEMENTS Co., Ltd (100% Japanese Invest.) HR & GA Senior staff • Making recruitment planning and take care all recruitment activities, ensure that qualified candidates are recruited timely to meet the needs of department; • Setting up internal labor law and review it every year. • Setting up compensation and benefit policy and review it every year • Preparation of Human Resource reports and statistics; • Consulting to General Director about Human Resource Policies; • Controlling monthly salary payroll, daily record, overtime calculation, ensure payment monthly salary on time in confidential. • Manage social insurance, medical insurance, ensure do it under Vietnam insurance law. • Controlling training contract, probationary contract, labor contract for employee • Solving personal problem of employees including reward and discipline; • Controlling transportation for employees working outside including budget and planning; • Receive and update daily legal documents under the law; • Controlling new visa and passport, work permit for foreigners; • Supervise the cleaner team, clinic room • Supervise the security team; • Setting up and training fire protection team; • Controlling canteen and checking meal and ensure quality of meal for employee Dec 2014 to now BRITISH UNIVERSITY VIETNAM CO., LTD (100% Foreign Inv.) General Affairs and Human Resources Senior Officer MAIN HUMAN RESOURCES TASKS: 1. Compensation & Benefits Payroll: • Process monthly payroll for all employees. • Responsible for related compensation issues such as Annual Salary Increase, Bonus, other special payment, i.e. commission, gasoline allowance, vehicle allowance, mobile phone reimbursement. • Salary deduction in case of leave without pay. • Deduction on Personal income tax, Social Insurance Fee. Benefits: • Completing total procedures of Compulsory Social Insurance (as Insurance Vietnam Law) • Keeps update on benefits provided for employees, by job rank and file, by business unit. 2. Recruitment: • Coordinates with the concerned departments regarding job profile, post the vacancy on the Co.’s board, • Contacts the selected agency to place the advertisement through internet or assigned the recruitment agency to do the search. • Pre-screening qualified candidates and makes appointments for the interview and test. • Short-listed potential candidates and coordinates with the concerned Managers/Directors to interview. • Prepares offer letter and letter of Employment for the selected candidate to sign before starting employment. • Manpower Planning • Job design and analysis written into job description and specification 3. Performance Evaluation: • Prepares performance evaluation forms for all employees to be distributed to concerned managers, supervisors and above in March of the year. • Follows up the completed performance evaluation forms for data collection and returns the forms to direct supervisors to review with their subordinates 4. Training & Development: • Making induction program for Newcomers • Circulates training documents to all concerned managers. • Records training courses, period of attendance and cost in employees personal file. • Coordinates on in-house and/ or outsourced training, if any. 5. Employee Personal File/Relations: • Updates employees’ personal files. • Confirms completion of all required legal documents are retained in an individual file. • Processes/implements HR policies including disciplinary actions, etc.. • Recommends /implements activities to improve employee’s relations. 6. Legal matters: • Contact local authorities for labor law, police report when requested, &work permit, visa, resident card for foreigners. • Prepare report requested by local authorities. 7. Personal Income Tax • Follow to register Tax code and dependents’ tax code • Making monthly, yearly PIT Finalization for both Vietnamese and foreigners ADMINISTRATION TASKS 1. General administration Carry out the general administration function of the organization, managing day-to-day general administrative affairs including: - Work with building’s management to solve all problems related to office building. - Manage office property insurance - Manage all office facility include inventory record for office furniture. - Manage office renovation 2. Administrative management Deal with and manage outsourcing companies/ service suppliers for office lease, transport, accommodation, office supplies, etc. Manage the organization of administration, projects annual plans, as well as visa, work permit and related matters including: - Act as a contact point with local authorities - Deal with, manage and review office suppliers for transportation (taxi, car rent), accommodation (hotels), catering, air-ticket booking, postage, plant maintenance, office renovation, office furniture… to make sure they are “value for money” ones - Solve all issues related to visas & work permits for expats. Make sure all expats at BUV legally work and stay in Vietnam - Take care of all new expats when they join BUV. Assist them to solve all issues when they arrive if needed