Kế toán trưởng

GERMAN RED CROSS VIETNAM COUNTRY OFFICE (GRC) 68, Nguyen Du, Hai Ba Trung, Hanoi, Vietnam RESPONSIBILITIES Financial Management • Ensure the quality of the finance/admin system in accordance with the requirement of NHQ Berlin and back Donors by establishing an effective controlling tools. • Authoried by the NHQ on Financial Validation right of all financial & procurment procedure. • Proactive leadership style to admin/finance team with supervision of work, provision of support on the daily coaching. • Liaises with Internal Audit Department in Berlin and local Tax Audit. • Well communication with the Regional/the NHQ Finance Office in Malaysia / Berlin. • Ensure interaction among finance team and project team to reach GRC team goal. • Supervising internal accounting, procedure (including bookings, invoicing to partners). • Control accounts reconciled and sort out the discrepancies. • Review, verify settlement request; payment of reimbursement with supporting document. • Ensure effective cash flow management. • Annual budget preparing and controlling. • Ensure ANZ banking procedure & negotiation skills in liaising with Banks. • Ensure proper accounting record on a monthly basic. • Ensure the timely submission of the Monthly Financial Report (MFR) to the Regional/the NHQ Finance Office in Malaysia / Berlin by the end of each month. Pay attention to back donor requests for specific reporting deadlines. • Ensure timely reception and quality control of all financial documents/financial reports from the GRC ‘s partner in direct collaboration with the Head of the its Finance Department. • Propose optimal spending of short term fund to GRC core team. • Ensure quarterly, annually personal income tax (PIT) for GRC staff and Expatriates. • Ensure Personal Income Tax (PIT) declaration on a monthly basis. • Ensure Foreign Contractor Tax (FCT) for all GRC projects. • Ensure VAT exemption procedure according the law. • Good relationship management & other financial institutions and various regulatory authorities. • Manage inventory list in accordance with the GRC Headquarter regulation. Admin/HR Management • Maintain payroll and ensure timely payment of staff. • Ensure calculation of redundancy/severance to staff upon termination in accordance with legislation. • Advise the Office Manager/Head of Office on the HR procedure to comply with legislation. • Ensure HR calculation for Project Budget in accordance with GRC/Donor regulation & Vietnamese legislation • Ensure monthly social security report to Hanoi Insurance Department in accordance with legislation. • Advise GRC core team on HR, social insurance, tax and trade union isues. • Liaises with project managers to ensure productive controlling of GRC activities. Procurement & contracts. • Controlling document of comparative bidding analysis (CBA) and quotations of GRC procurement. • Ensure procurement processes are in accordance with GRC NHQ regulation. • Advise & co-signed all GRC service contracts with the Office Manager/Head of Office. Recruitment and Training • Conduct financial trainings in Hanoi and in the field for staff & partners. • Develop financial guideline, templates , internal controlling system for finance training • As part of job interviewing panel, recruitment of finance staff, short listed candidates for the position of project finance officer, finance assistant & other finance/admin staff. • Em sure appraisal for staff under line management. • Conduct the interview together with the Office Manager/Head of Office and project budget holders.